PaidCraneLandscaping estimate template
Quote landscaping jobs with clear line items and a customer signature line, then turn the estimate into an invoice when the work is done. 🔒 No sign-up. Everything stays on your computer.
How to make an landscaping estimate
- Add your business details and logo.
- Fill in the customer and job site, and when the estimate expires.
- Edit the example line items to match what you'll do.
- Download PDF for the customer to sign. When the job is done, press Turn into an invoice.
What to put on a landscaping estimate
- Bill recurring mowing monthly with the number of visits as the quantity.
- Price mulch, soil and stone by the cubic yard so customers can compare quotes.
- Offer seasonal packages (spring cleanup, aeration, fall cleanup) as separate lines to upsell.
- Add a rain-delay policy to the Terms so skipped visits don't cause billing disputes.
Example line items
| Item | Qty | Rate |
|---|---|---|
| Remove existing beds and sod | 1 | $900.00 |
| Paver patio, 300 sq ft (installed) | 300 | $22.00 |
| Plants and shrubs (per plan) | 1 | $1,450.00 |
| Drip irrigation for new beds | 1 | $750.00 |
| Mulch installed (cubic yards) | 8 | $85.00 |
Example prices only. Rates vary a lot by region, so use your own.
Questions
How should I invoice weekly lawn care?
Send one invoice per month listing the number of visits times your per-visit price, plus any extra services done that month.
Do landscapers charge sales tax?
In many states, lawn maintenance services and materials like mulch are taxable. Rules vary, so check your state before invoicing.
What is the difference between an estimate and a quote?
An estimate is an approximate price that can change if the job turns out different than expected. A quote is a fixed price the customer can accept. Say which one you mean in the terms.
How do I turn an estimate into an invoice?
When the job is done, press "Turn into an invoice". The customer, job site and line items are copied into a new invoice, ready to adjust and send. A deposit on the estimate is filled in as already paid; change it if the customer hasn't paid it.
How do I ask for a deposit?
Enter a percentage or flat amount under Deposit. The estimate shows "Deposit due to start work", and if you add a payment link, a QR code the customer can scan to pay it.
Is an estimate legally binding?
An estimate on its own usually isn't a contract. Once the customer signs and accepts it, it can become part of your agreement. For larger jobs, use a written contract too.