PaidCraneAuto repair estimate template
Quote auto repair jobs with clear line items and a customer signature line, then turn the estimate into an invoice when the work is done. 🔒 No sign-up. Everything stays on your computer.
How to make an auto repair estimate
- Add your business details and logo.
- Fill in the customer and job site, and when the estimate expires.
- Edit the example line items to match what you'll do.
- Download PDF for the customer to sign. When the job is done, press Turn into an invoice.
What to put on a auto repair estimate
- Record year, make, model, VIN and mileage in the notes. Many states require it on repair orders.
- Bill labor by book hours so customers can check the time against standard guides.
- List parts and labor separately: several states require it on auto repair invoices.
- Get the customer to sign the estimate before work. Many states require written authorization above a dollar amount.
Example line items
| Item | Qty | Rate |
|---|---|---|
| Replace timing belt and water pump (parts) | 1 | $420.00 |
| Labor (book hours) | 4.5 | $135.00 |
| Coolant flush and refill | 1 | $110.00 |
| Serpentine belt | 1 | $65.00 |
Example prices only. Rates vary a lot by region, so use your own.
Questions
What must an auto repair invoice include?
Commonly required: shop name and registration number, vehicle details and mileage, each part (new, used or rebuilt) with price, labor charges, and the total. Check your state's rules.
What are shop supply fees?
A small charge for rags, cleaners and disposal of fluids, usually a flat fee or a percentage of labor. List it as its own line.
What is the difference between an estimate and a quote?
An estimate is an approximate price that can change if the job turns out different than expected. A quote is a fixed price the customer can accept. Say which one you mean in the terms.
How do I turn an estimate into an invoice?
When the job is done, press "Turn into an invoice". The customer, job site and line items are copied into a new invoice, ready to adjust and send. A deposit on the estimate is filled in as already paid; change it if the customer hasn't paid it.
How do I ask for a deposit?
Enter a percentage or flat amount under Deposit. The estimate shows "Deposit due to start work", and if you add a payment link, a QR code the customer can scan to pay it.
Is an estimate legally binding?
An estimate on its own usually isn't a contract. Once the customer signs and accepts it, it can become part of your agreement. For larger jobs, use a written contract too.