PaidCraneCleaning estimate template
Quote cleaning jobs with clear line items and a customer signature line, then turn the estimate into an invoice when the work is done. 🔒 No sign-up. Everything stays on your computer.
How to make an cleaning estimate
- Add your business details and logo.
- Fill in the customer and job site, and when the estimate expires.
- Edit the example line items to match what you'll do.
- Download PDF for the customer to sign. When the job is done, press Turn into an invoice.
What to put on a cleaning estimate
- Bill recurring clients per visit with the visit count as the quantity.
- List add-ons (oven, fridge, windows, laundry) as separate lines. They are easy upsells.
- Put your cancellation and lockout policy in the Terms to protect your schedule.
- Show supplies as $0 if included, so clients see the value they're getting.
Example line items
| Item | Qty | Rate |
|---|---|---|
| Move-out deep clean, 3 bed / 2 bath | 1 | $425.00 |
| Carpet steam cleaning (rooms) | 3 | $45.00 |
| Inside cabinets and appliances | 1 | $95.00 |
Example prices only. Rates vary a lot by region, so use your own.
Questions
How do I invoice cleaning clients?
Send an invoice after each visit, or one per month for recurring clients listing each visit date and any add-ons.
What should a cleaning invoice include?
Your business details, the client address, service dates, the type of clean, add-ons, the total, and your payment and cancellation terms.
What is the difference between an estimate and a quote?
An estimate is an approximate price that can change if the job turns out different than expected. A quote is a fixed price the customer can accept. Say which one you mean in the terms.
How do I turn an estimate into an invoice?
When the job is done, press "Turn into an invoice". The customer, job site and line items are copied into a new invoice, ready to adjust and send. A deposit on the estimate is filled in as already paid; change it if the customer hasn't paid it.
How do I ask for a deposit?
Enter a percentage or flat amount under Deposit. The estimate shows "Deposit due to start work", and if you add a payment link, a QR code the customer can scan to pay it.
Is an estimate legally binding?
An estimate on its own usually isn't a contract. Once the customer signs and accepts it, it can become part of your agreement. For larger jobs, use a written contract too.