PaidCraneConstruction estimate template
Quote construction jobs with clear line items and a customer signature line, then turn the estimate into an invoice when the work is done. 🔒 No sign-up. Everything stays on your computer.
How to make an construction estimate
- Add your business details and logo.
- Fill in the customer and job site, and when the estimate expires.
- Edit the example line items to match what you'll do.
- Download PDF for the customer to sign. When the job is done, press Turn into an invoice.
What to put on a construction estimate
- Match your invoice lines to the contract schedule of values so the owner or GC can approve it quickly.
- Show retainage in the Terms or as a discount line so the amount held back is clear.
- Bill equipment rentals by day or week with the quantity, not as a lump sum.
- Attach lien waivers with payment requests when the contract requires them.
Example line items
| Item | Qty | Rate |
|---|---|---|
| Site work and excavation | 1 | $5,200.00 |
| Foundation and concrete | 1 | $14,800.00 |
| Framing (labor and materials) | 1 | $28,500.00 |
| Roofing and exterior envelope | 1 | $16,900.00 |
| Project management and supervision | 1 | $6,500.00 |
Example prices only. Rates vary a lot by region, so use your own.
Questions
What is retainage on a construction invoice?
A percentage (often 5–10%) of each payment held back until the project is substantially complete. Note it on the invoice so both sides track the amount owed later.
What is the difference between a construction invoice and a pay application?
Pay applications (like AIA G702/G703) are detailed progress billing forms used on larger commercial jobs. For residential and smaller jobs, an itemized invoice by phase is usually enough.
What is the difference between an estimate and a quote?
An estimate is an approximate price that can change if the job turns out different than expected. A quote is a fixed price the customer can accept. Say which one you mean in the terms.
How do I turn an estimate into an invoice?
When the job is done, press "Turn into an invoice". The customer, job site and line items are copied into a new invoice, ready to adjust and send. A deposit on the estimate is filled in as already paid; change it if the customer hasn't paid it.
How do I ask for a deposit?
Enter a percentage or flat amount under Deposit. The estimate shows "Deposit due to start work", and if you add a payment link, a QR code the customer can scan to pay it.
Is an estimate legally binding?
An estimate on its own usually isn't a contract. Once the customer signs and accepts it, it can become part of your agreement. For larger jobs, use a written contract too.