PaidCraneConstruction invoice template
Invoice construction work by phase: site work, concrete, framing, equipment and materials, with retainage and progress payments shown clearly. 🔒 No sign-up. Everything stays on your computer.
How to make an construction invoice
- Add your logo and business details in From. They're remembered for next time.
- Fill in who you're billing, the date and payment terms. The due date fills in from the terms.
- Edit the example line items to match the job.
- Add discount, tax or shipping if they apply, then Download PDF and send it.
What to put on a construction invoice
- Match your invoice lines to the contract schedule of values so the owner or GC can approve it quickly.
- Show retainage in the Terms or as a discount line so the amount held back is clear.
- Bill equipment rentals by day or week with the quantity, not as a lump sum.
- Attach lien waivers with payment requests when the contract requires them.
Example line items
| Item | Qty | Rate |
|---|---|---|
| Site preparation and excavation | 1 | $4,800.00 |
| Concrete foundation: 1,200 sq ft slab | 1200 | $9.50 |
| Framing labor (crew hours) | 120 | $68.00 |
| Rebar and forming materials | 1 | $2,350.00 |
| Equipment rental: skid steer (days) | 3 | $325.00 |
Example prices only. Rates vary a lot by region, so use your own.
Questions
What is retainage on a construction invoice?
A percentage (often 5–10%) of each payment held back until the project is substantially complete. Note it on the invoice so both sides track the amount owed later.
What is the difference between a construction invoice and a pay application?
Pay applications (like AIA G702/G703) are detailed progress billing forms used on larger commercial jobs. For residential and smaller jobs, an itemized invoice by phase is usually enough.
Is this invoice generator free?
Yes. Make and download as many invoices as you like, with no account.
Where is my data stored?
Only in your own browser, so your work isn't lost if you close the tab. It is never uploaded. Every invoice you make is listed under "My documents", where you can download a backup. Use "Forget everything" to erase it all, for example on a shared computer.
Can customers pay from the invoice?
Yes. Paste a payment link from Stripe, Square or PayPal under "How to pay" and the PDF shows it with a QR code to scan. You can also write Zelle, check or bank details there.
What does Net 30 mean?
Payment is due 30 days after the invoice date. Net 15 means 15 days, and "Due on receipt" means right away.