PaidCraneAuto repair invoice template
Itemize parts, book-hour labor, diagnostics and shop supplies on auto repair invoices, with vehicle details and warranty terms. 🔒 No sign-up. Everything stays on your computer.
How to make an auto repair invoice
- Add your logo and business details in From. They're remembered for next time.
- Fill in who you're billing, the date and payment terms. The due date fills in from the terms.
- Edit the example line items to match the job.
- Add discount, tax or shipping if they apply, then Download PDF and send it.
What to put on a auto repair invoice
- Record year, make, model, VIN and mileage in the notes. Many states require it on repair orders.
- Bill labor by book hours so customers can check the time against standard guides.
- List parts and labor separately: several states require it on auto repair invoices.
- Get the customer to sign the estimate before work. Many states require written authorization above a dollar amount.
Example line items
| Item | Qty | Rate |
|---|---|---|
| Diagnostic: check engine light | 1 | $120.00 |
| Front brake pads and rotors (parts) | 1 | $245.00 |
| Brake service labor (hours) | 1.8 | $135.00 |
| Synthetic oil change, 5 qt | 1 | $79.00 |
| Shop supplies and disposal | 1 | $25.00 |
Example prices only. Rates vary a lot by region, so use your own.
Questions
What must an auto repair invoice include?
Commonly required: shop name and registration number, vehicle details and mileage, each part (new, used or rebuilt) with price, labor charges, and the total. Check your state's rules.
What are shop supply fees?
A small charge for rags, cleaners and disposal of fluids, usually a flat fee or a percentage of labor. List it as its own line.
Is this invoice generator free?
Yes. Make and download as many invoices as you like, with no account.
Where is my data stored?
Only in your own browser, so your work isn't lost if you close the tab. It is never uploaded. Every invoice you make is listed under "My documents", where you can download a backup. Use "Forget everything" to erase it all, for example on a shared computer.
Can customers pay from the invoice?
Yes. Paste a payment link from Stripe, Square or PayPal under "How to pay" and the PDF shows it with a QR code to scan. You can also write Zelle, check or bank details there.
What does Net 30 mean?
Payment is due 30 days after the invoice date. Net 15 means 15 days, and "Due on receipt" means right away.