PaidCranePainting invoice template
Quote and bill painting by the square foot or by the room, with prep, paint and trim listed separately. 🔒 No sign-up. Everything stays on your computer.
How to make an painting invoice
- Add your logo and business details in From. They're remembered for next time.
- Fill in who you're billing, the date and payment terms. The due date fills in from the terms.
- Edit the example line items to match the job.
- Add discount, tax or shipping if they apply, then Download PDF and send it.
What to put on a painting invoice
- Price walls by square foot and trim as its own line. Customers often trim the scope by dropping trim.
- List paint brand and finish on the estimate so the customer knows what they're paying for.
- Make prep work a separate line. It's where painters lose money when it's hidden.
- Put your warranty against peeling in the Terms. It sets you apart from the cheapest bid.
Example line items
| Item | Qty | Rate |
|---|---|---|
| Interior painting: walls, 2 coats (sq ft) | 1800 | $2.25 |
| Trim and doors | 1 | $650.00 |
| Ceiling painting (sq ft) | 600 | $1.25 |
| Premium paint and primer (gallons) | 14 | $55.00 |
| Surface prep: patching, sanding, caulking | 1 | $300.00 |
Example prices only. Rates vary a lot by region, so use your own.
Questions
How do painters calculate an estimate?
Most measure the paintable square footage, multiply by a per-square-foot rate that covers labor, then add paint, materials, prep and trim.
Should paint be a separate line item?
Showing paint separately (with brand and number of gallons) builds trust and makes upgrades to premium paint an easy add-on.
Is this invoice generator free?
Yes. Make and download as many invoices as you like, with no account.
Where is my data stored?
Only in your own browser, so your work isn't lost if you close the tab. It is never uploaded. Every invoice you make is listed under "My documents", where you can download a backup. Use "Forget everything" to erase it all, for example on a shared computer.
Can customers pay from the invoice?
Yes. Paste a payment link from Stripe, Square or PayPal under "How to pay" and the PDF shows it with a QR code to scan. You can also write Zelle, check or bank details there.
What does Net 30 mean?
Payment is due 30 days after the invoice date. Net 15 means 15 days, and "Due on receipt" means right away.